Struggling with managing your growing contract workload? Great Minds Software offers the premier contract lifecycle management software for educational installations. Our CONTRACT ADVANTAGE™ system streamlines your process from creation to compliance to contract close-out. Whether you are with a K-12 school district, a university, or a private school, Contract Advantage can support your contract management needs now and into the future.
Need to secure and organize contracts easily? Think of effortless document management, seamless workflow automation, and robust security features—all in one place. Discover how our Contract Advantage software can simplify your contract lifecycle management today.
What Is Contract Advantage?
CONTRACT ADVANTAGE, developed by our team at Great Minds Software, simplifies managing complex contract portfolios. It scales from basic document storage to advanced automation and digital signing. This tool helps you secure, customize, and track your educational contracts efficiently, enhancing compliance and operational control by school, department, facility, or knowledge area.
Explore Our Contract Advantage Versions and Products
Great Minds Software, Inc. offers three specialized versions of CONTRACT ADVANTAGE and other add-on products, each designed to meet the distinct needs of educational institutions.
From basic functionalities to advanced features, discover how each version of CONTRACT ADVANTAGE can support the unique contract lifecycle management requirements of your institution.
WebEssentials
WebEssentials is perfect for schools and colleges beginning their journey into digital contract lifecycle management. It offers a secure central repository for document storage and basic search capabilities, simplifying the organization and protection of educational contracts.
WebPro
For educational institutions managing a broader range of agreements, WebPro includes enhanced tools like financial tracking and additional reports. This version supports the complexities of more extensive educational contracts, facilitating efficient management and compliance.
WebElite
WebElite caters to medium and large educational systems needing the most advanced contract lifecycle management solutions. It features comprehensive customized workflow automation with no coding required and detailed information and analytics dashboards.
This version is ideal for managing high volumes of contracts across multiple departments, schools, or campuses, ensuring streamlined operations and strategic handling of every agreement. It will optionally pair with the Self-Service Contract Portal, the Contract Request Portal, and the Digital Signature Module for expanded automation capabilities.
Self-Service Contracts Portal
This portal added to Contract Advantage allows anyone in your organization to activate a pre-approved contract template document (an NDA, for example), insert appropriate party, dates, subject, and terms information, and send it out for signature.
Contract Request Portal
This portal coupled with Contract Advantage permits you to manage contracts from cradle to grave starting with the business user request for goods and services and ending with the final disposition of the contract–whether it be completed, terminated, or renewed–hence the term Contract Lifecycle Management.
Digital Signature Module
GMS partners with DocuSign™ to offer digital signature workflows to automate the execution of legal documents seamlessly from initiation to automatically attaching the fully executed documents to the appropriate Contract Records when finalized and subsequently sending out copies to the relevant parties.
Enhancing Contract Lifecycle Management in Education with Contract Advantage
Contract Advantage transforms how educational institutions handle their contracts, from simplifying document management to automating approvals. Here’s how it can make managing educational contracts easier and more reliable.
Streamlined Document Access and Management
CONTRACT ADVANTAGE centralizes all of your educational contracts in one secure place–organized, protected, backed up, and searchable. Unauthorized users cannot even see the contract record or documents. It is simple to store and search documents and produce reports. Documents can no longer “go missing.”
Whether you need to access student agreements, vendor contracts, staff paperwork, board meeting documents and notes, consulting or speaker agreements, everything is searchable and manageable with just a few clicks.
All contracts are stored in one controlled Document Repository–so it automatically maintains all document versions ensuring you always work with the most current information. You can even run document comparisons and recall text from previous versions to be included in the current document.
Customized Workflows for Efficiency
Designed specifically for the needs of educational institutions without the need for coding, CONTRACT ADVANTAGE allows you to customize how contracts are handled based on the type of contract–whether a simple NDA, a large purchase agreement, or a real estate lease.
Automate routine processes like contract approvals, which speed up operations and help ensure that no detail is missed. This means faster turnaround times for agreements that are crucial for school operations, from facility rentals to technology services.
Secure and Compliant Contract Signing
Our Digital Signature Module integrates with DocuSign™, enabling digital signatures that are both secure and legally binding. Implementing secure digital signature technology is one of the most important factors in improving your contract management capabilities and efficiency. It all gets down to automation–something computers are very good at!
This is particularly beneficial for schools and universities with a high volume of contracts, as it cuts down the time spent on manual signing and filing, and supports maintaining a high standard of compliance with federal, state, and local educational regulations.
Real-Time Reporting and Decision Making
CONTRACT ADVANTAGE offers powerful reporting tools that provide insights into the status of contracts, helping you stay on top of compliance and operational metrics.
Many reports are included to suit your needs and make informed decisions that align with your educational goals and policies. You can also create custom contract grids and queries that can be named, saved, and used to quickly and easily produce Excel™ reports.
Robust Security Features
With stringent security measures tailored to protect sensitive information, CONTRACT ADVANTAGE ensures that access to contract documents is controlled and monitored. You control who sees what and what they can do when they see it. The Audit Trail will later tell you who accessed any contract record or document and any changes made by them–you have accountability! Even viewing is recorded and time-stamped!
This is essential for maintaining the privacy and security of student and staff information, providing peace of mind, and upholding your institution’s reputation.
Ready to Transform Your Contract Lifecycle Management?
Discover the full potential of CONTRACT ADVANTAGE for your educational institution. Our dedicated sales representatives are here to discuss your specific needs and show you how our education contract lifecycle management software will streamline your contract lifecycle management processes for your success.
Schedule a private webinar today and see Contract Advantage in action. Contact us now to learn more and arrange a demo tailored just for you and your team!
