Government Contract Management Software

Tracking Budgets, Funding, Invoices and Payments

Government contracts are financed by funding sources.  Payments are made and allocated to the fund sources.  Encumbering a fund requires annual approvals, even if the contract is meant to cover a multi-year term.  Invoices and payments are often approved on a line-item basis.  

Contract Advantage can track and record the often complex invoice and payment mechanisms.  It can also track budgets, percentage completion, and balance remaining.  Contract Advantage can automatically send email alerts to stakeholders based on payments due or trigger values like approaching a percentage completion or budget amount remaining.  You can generate a financial overview of your entire contract base, showing invoice and payment activity spread by month or year.  No doubt, your accounting teams are currently doing this using spreadsheets.    

Tracking Responsibilities

Some of the many benefits of computers are having the capability of enforcing structure, tracking volumes of detailed information, tracking responsibilities and actions, and automatically sending alerts to stakeholders.  

Contract Advantage can track responsibilities by role, including Contracting Officer (CO), Contracting Officer Technical Representative (COTR), and operational, finance, accounting, and legal stakeholders.  Contract Advantage supports multiple stakeholders on a contract, and each can receive alerts for upcoming actions like reporting, regulatory filing, payment due, renewal, closeout, and expiration dates.  

Given the structure required for government contracting, Contract Advantage provides a supporting Contract Request Portal and Approval Workflows to ensure stakeholders have a well-defined mechanism to start the contracting process and guide it to its conclusion.  This includes ensuring all required documentation is provided, and all appropriate approvals are obtained.  And that the process is transparent, trackable, and repeatable.  

Centralized Document Management

For government agencies burdened by extensive documentation, our government contract management software offers a secure central repository that stores all contract documents. It enables quick document retrieval with advanced text search capabilities making research easy, more capable, and more efficient.  The Contract Advantage document repository keeps track of document versions and supports document comparisons.  The system has a detailed audit trail, which tracks when any document is viewed or edited.  The security system will only allow authorized users to access the documents–if one doesn’t have sufficient rights, they will not even know that a document exists.  

Tailored Contract Lifecycle Management

Contracts typically have common characteristics if they are of the same type (like NDAs) or in the same industry (government, pharma, healthcare).  There can always be differences, but the processes followed should be very close, which allows Contract Advantage to use a templating system to create Contract Requests and Approval Workflows.  Templates allow you to customize the forms, screens, and workflows to create a tailored, efficient contract management process.  

Efficient Clause Library and Document Assembly

Contract Advantage speeds up contract drafting with a built-in clause library and document assembly features. The Clause Library contains preferred and alternate language versions of clauses and includes explanations and risk ratings.  Users can quickly generate contracts from pre-approved clauses or contract templates, swap out clauses as needed, and generate a signature-ready agreement.  

Automated Workflows and Digital Signatures

Contract Advantage optimizes the approval process with automated workflows, reducing the turnaround time for contract reviews and approvals. Integration with digital signature technologies like DocuSign ensures that contracts are executed swiftly and securely.

Advanced Reporting and Real-Time Dashboards

Our government contract management software provides over 120 predefined reports and customizable dashboards, enabling government officials to monitor contract metrics in real time. This capability supports strategic decision-making and helps maintain oversight of all contract activities.  The contract budget, invoice, and contract payment reports are essential tools for managing a large number of contracts over an extended period.  

Uncompromised Security and Compliance

Great Minds Software prioritizes security. Contract Advantage incorporates stringent security protocols and an extensive audit trail that logs every action on the system, ensuring compliance with government standards and providing a reliable history for audits.

Seamless Integration and Scalability

As agencies grow and their needs evolve, our software grows with them. Contract Advantage seamlessly integrates with other key systems like CRM and ERP, facilitating a unified approach to contract management across various government levels.